STUDENTS' RECORDS UNIT


E.O. Adeoye B.A. (Ife), M.A. (Ibadan), MANUPA
Senior Assistant Registrar and Records Officer

This is a core Unit saddled with the following responsibilities:

1. Keeping and management of students’ bio-data and academic records;

2. Processing and issuance of transcripts to graduates and alumni of the University;

3. Certification and Verification of transcripts

4. Sending of transcripts of alumni/graduates of the University to institutions or organisations who request for such to be sent either electronically (e-mail) or by Courier Services.

STANDARD OPERATING PROCEDURE FOR COLLECTION OF TRANSCRIPT (UNDERGRADUATE)

Applicants who had previously collected a transcript should start from step 2

1. Download a departmental request form from www.academic.ui.edu.ng for your department to secure release of your results, which must be dispatched by a staff of that Department;

2. Initiate transcript request through www.academic.ui.edu.ng

3. Generate an online invoice at www.remita.net (http://www.remita.net) make payment online or at any commercial bank or Unibadan Microfinance Bank;

4. Take the online receipt or bank teller, bank payment printout and authority to pay to the University Cash Office to obtain University Receipt, which must be submitted at Students’ Records Section for work to commence on your request. Please note that transcript processing fee is to be paid by applicant as no staff of the Unit is saddled with such responsibility. Whoever transacts payment for transcript processing with a staff does it at his/her own risk;

5. Log on to www.academic.ui.edu.ng, click on Initiate Transcript and apply

6. Issuance and collection is made possible in person by applicant or through a letter of authority from the applicant;

7. If you wish to send your transcript by courier as some institutions/organisations/establishments will always require the document be sent directly from issuing institution, make arrangement for Courier Services on ground at the Records Office;

8. Any personal address will be treated like students’ copy and watermarked;

9. Only institutional destination address will not be watermarked;

10. Applicants who are sending to verification bodies should pay N1,000 for e-copy to be sent to the verification body in reference.

NAMES OF SCHEDULE OFFICERS, CADRES AND QUALIFICATIONS

Name

Designation

Qualification

Schedule

Alaba O. Ehindero

Principal Executive Officer II

B.A., MMP

Vetting, Verification/Confirmation of transcripts

G.A. Adufe

Senior Executive Officer

B.Ed.

Vetting of transcripts

Olufunmilayo T. Amole

Executive Officer

HND

Vetting of transcripts

Grace O. Olaniyi

Technical Officer

B.Ed.

Online data administration, Verification of transcripts

For further enquiries or complaint(s), please call

Tel: +2348023424337 or +2347033173815

E-mail: [email protected]

The following fees (subject to review from time to time) shall apply to the various services offered in the Examinations, Records and Administrative Data Processing Division (ERA).

S/N

ITEMS

FEES (N)

1.

Collection of Certificates

a. 2011/2012 Graduands and above

b. Graduands before 2011/2012

c. Graduands from the Affiliated Institutions

7,500

5,000

7,500

2.

Re-Issuance of Lost Certificate

25,000

3.

Verification of Results/Certificates/Transcripts

a. Institutions/organizations

b. Individuals

5,000

1,000

4.

Proficiency in English Language Letter

1,000

5.

Letter of Attestation

1,000

6.

Certified True Copy of Certificates (11 copies)

Certified True Copy of Transcripts

Sending Scanned Copy of Transcripts by E-mail

Extra Copy of transcript to the same address

1,000

1,000

1,000

2,000

7.

Hiring of Academic Outfits

a. Incomplete Outfits (gown only or gown and cap)

b. Complete Outfits (gown, cap and hood)

c. Master’s Outfit

d. Ph.D Outfit

e. Black Gown

1,500

2,500

2,500

5,000

1,000

8.

Processing of Academic Transcripts

Institutions/organizations

i. Within Nigeria

ii. Outside Nigeria

iii. Students’ Copy

3,000

5,000

3,000

PAYMENT PROCEDURE

The new process for remitting funds in line with the new development on the Treasury Single Account Policy of the Federal Government is as follows:

  • Visit www.remita.net (http://www.remita.net)
  • Click on “pay a Federal Government Agency”
  • Fill in details required i.e. Name of MDA (University of Ibadan), Name of Service/Purpose, Full name, Payer’s Phone Number, E-mail, etc.
  • Print out invoice containing your Remita Retrieval Reference (RRR)
  • Pay online or at any commercial bank of choice
  • Print out the online receipt if payment is made online
  • Kindly forward copies of invoice containing the RRR and the bank teller or the online receipt of payment to the Cash Office of our institution in order to confirm your payment upon which University receipt shall be issued.
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