THE EXAMINATIONS UNIT

UNIVERSITY OF IBADAN

THE EXAMINATIONS UNIT (UNDERGRADUATE)

A.E. Odedele, B.Sc., M.Sc. (Ibadan), MANUPA

Principal Assistant Registrar and Examinations Officer

The Examinations Unit consists of four sections. These are: Examinations Office, Administrative Data Processing Section, Certificate Room and the Central University Store.

The Unit performs the following functions:

· Processing of Final and Non-Final Year Results for Senate approval;

· Processing of Final and Non-Final Year Results for Vice-Chancellor’s executive approval;

· Issuance of notification of results to graduates of the University;

· Issuance of certificates to graduates of the University;

· Custodian of rules and regulations concerning the conduct of examinations in the University;

· Coordination of academic gowns for matriculation, convocation and other University ceremonies;

· Processing of lists of graduates for NYSC mobilization;

· Management of Academic materials;

· Issuance of examination scripts to the Faculties for the conduct of the University examinations;

· Receipt and acknowledgement of official correspondences for and on behalf of the Registrar;

· Confirmation and verification of results/certificates for organizations and institutions locally and internationally;

· Processing the letter of appointment, claim forms and booking of accommodation of external examiners;

· Processing of examinations misconducts cases (Student Disciplinary Committee);

· Servicing the Senate Curriculum Committee.

STANDARD OPERATING PROCEDURES (SOP) - COLLECTION OF STATEMENT OF RESULTS (REGULAR STUDENTS)

1. Application Letter should be addressed to the Examinations Officer (Undergraduate), University of Ibadan

2. Applicants should attach copies of the following documents:

A. Admission Clearance

B. Birth Certificate or Age declaration submitted during admission to the University

C. School ID Card

SOP - COLLECTION OF STATEMENT OF RESULTS - DISTANCE LEARNING STUDENTS

1. Application Letter Should be addressed to the Examinations Officer (Undergraduate), University of Ibadan

2. Applicants should attach the following documents:

A. Photocopy of General Clearance from Distance Learning Centre (DLC)

B. Original Final Course Form

C. A passport photograph

NOTE: Original copy of General Clearance from the Distance Learning Centre and School ID Card must be presented at the point of collecting the Statement of Result

SOP - CERTIFICATION OF CERTIFICATES (CERTIFIED TRUE COPY)

· 11 clear photocopies of the applicant’s certificate

· Original Receipt for payment of one thousand naira (N1,000.00) only.

Note that the certificate must bear - the Vice-Chancellor’s signature, the Registrar’s signature and the effective date of award. The original copy of the certificate should be presented for sighting.

SOP - CORRECTION OF ERRORS ON CERTIFICATE

1. Collect a complaint form from the Certificate Room (Undergraduate)

2. Write a complaint letter indicating the nature of errors, addressed to the Examinations Officer, University of Ibadan

3. Attach the original certificate with error

Note: for the new certificate (electronic), attach a photocopy of Birth certificate to the above

SOP - COMPLAINT ON E-CERTIFICATE NOT PRINTED/OMITTED

1. Write a letter addressed to the Examinations Officer (Undergraduate), University of Ibadan indicating your educational details and contact address with phone numbers

2. Scan a passport photograph into a CD in JPEG Format saved with your matriculation number

3. Attach a copy of the following documents:

A. Statement of Result and

B. Birth Certificate or Age declaration submitted during admission into the University

SOP - COLLECTION OF CERTIFICATE FOR FIRST DEGREE PROGRAMMES

1. Clearance from Department

2. Clearance from Faculty

3. Clearance from the Main Library

4. Clearance from Student Affairs (1995/1996 to date)

5. Clearance from Admission Office (Undergraduate)

6. School ID Card

7. Original Receipt of payment

SOP - COLLECTION OF CERTIFICATE FOR DIPLOMA PROGRAMMES

1. Clearance from Department

2. Clearance from the Faculty

3. Clearance from the Main Library

4. School ID Card

5. Original Receipt of payment

SOP - COLLECTION OF CERTIFICATE FOR EXTERNAL DEGREE/DISTANCE LEARNING PROGRAMMES

1. Clearance from the Centre

2. Clearance from the Department

3. Clearance from the Main Library

4. School ID Card

5. Original Receipt of payment

SOP - COLLECTION OF CERTIFICATE FOR POSTGRADUATE PROGRAMMES

1. Clearance from the Postgraduate College duly endorsed by the Department the applicant graduated from

2. Clearance from the Main Library

3. School ID Card

4. Original Receipt of payment

SOP - COLLECTION OF CERTIFICATE BY A PROXY

1. Authorization Letter written and signed by the owner of the certificate to be addressed to the Examinations Officer (Undergraduate), University of Ibadan

2. Photocopy of Statement of Result of the owner of the certificate

3. Photocopy of International passport/National ID Card/Driver’s License/Place of Work ID Card of the owner of certificate

4. Photocopy of Valid ID Card of the person authorized to collect the certificate

SOP - COLLECTION OF ENGLISH LANGUAGE PROFICIENCY LETTER

· Apply in writing to the Examinations Officer (Undergraduate), University of Ibadan

· Attach a copy of Statement of Result or Certificate

· Indicate Gender and the address of receiver or destination of the letter

· Attach a Receipt for payment of processing fee of N1,000.00 per letter.

SOP - RE-ISSUANCE OF LOST CERTIFICATE

Apply in writing through the Head of your Department to the Deputy Registrar (Exams, Records and ADPU), University of Ibadan for Re-issuance of Lost Certificate, attaching the following documents:

1. Original copies of Sworn Affidavit and a Police Report on the loss;

2. A Photostat copy of any means of identification i.e. bio-data page of international passport, driver’s licence, valid work ID Card

3. Copy of the Lost Certificate or Statement of Result, if available;

4. A passport photograph

5. An Attestation Letter from your employer or self introduction Letter for self employed applicant;

6. Payment of re-issuance fee of N25,000.00

SOP - VERIFICATION OF RESULTS/CERTIFICATES

Request Letters should be addressed to the Registrar, University of Ibadan or the Deputy Registrar (Exams, Records and ADPU). Request via e-mail should be sent to registrar@mail.ui.edu.ng or dr_era@mail.ui.edu.ng with the following attachment:

1. Copies of results or certificates to be verified

2. Receipt of Payment of N1,000.00 processing fee for individual applicants and N5,000.00 for corporate organizations per certificate/result for verification

NAMES OF SCHEDULE OFFICERS, CADRES AND QUALIFICATIONS

Name	Designation	Qualification
Tolulope A. Ajani	Administrative Officer	B.Ed., MMP
F.J. Ovuon	Principal Executive Officer II	B.A. (International Relations)
S.A. Uche	Principal Executive Officer II	HND
S.M. Awoniyi	Higher Executive Officer	B.Ed. (Guidance & Counselling/CRS)
D.O. Jimoh	Senior Executive Officer	B.Ed., M.Ed. (Educational Management)
Bukola Y. Isamakinde	Senior Executive Officer	B.Sc. (Ed.) – Agricultural Science
S.B. Owolabi	Assistant Chief Executive Officer	HND

For enquiries, please contact exams_office@mail.ui.edu.ng or +2348027545798 or +2348053607550