REPORT OF THE AD-HOC COMMITTEE ON THE REVIEW OF THE GUIDELINES FOR THE APPOINTMENT OF EMERITUS PROFESSORS

UNIVERSITY OF IBADAN

REPORT OF THE AD-HOC COMMITTEE ON THE REVIEW OF THE GUIDELINES FOR THE APPOINTMENT OF EMERITUS PROFESSORS

1.0 Introduction

At its meeting held on Tuesday, 02 May, 2017, Senate considered the recommendation from the Special Committee for the Appointment of Emeritus Professors and decided among other things, that :

‘Machinery should be set in motion to review the existing guidelines which should be circulated to members for their input before the next nomination process in the 2017/2018 session’’

Consequent upon this decision of Senate, the Deputy Vice-Chancellor (Research, Innovation and Strategic Partnerships), on behalf of the Vice Chancellor set up the Ad-Hoc Committee to carry out the assignment.

2.0 Term of Reference

To seek input from members of the Senate and review the existing guidelines for the appointment of Emeritus Professors

3.0 Membership

1. Professor O. G. Ademowo – Convener

2. Professor E. O. Ogunkola – Member

3. Professor A. A. Onilude – Member

4. Professor C. O. O. Kolawole – Member

5. K. K. Adeogun – Secretary

4.0 Methodology

i. Two formal meetings were held on Tuesday, 04 July, 2017 and Wednesday, 02 August,

2017. (Appendix I a and b)

ii. A memo was forwarded to all Deans and Directors of Institutes for their input into the

guidelines. Faculties, Institutes and Centres were then requested to assist in circulating

same to the departments and units under them. (Appendix II)

5.0 Findings and Observations

i. It was observed that the existing guideline is a product of various ammendment ;

ii. It was observed that the existing guideline did not address some important details that

necessitated the current review ;

iii. It was also found out that the functions and expectations from Emeritus Professors were

not clearly indicated ;

iv. Members observed that the numbering of the scoring template did not follow any order ;

v. The Committee observed that in scoring template, there was no provision for assessment

of Inter-personal Relationship within the department ;

vi. Members observed that some Emeritus Professors are not able to perform their duties

because they reside far away from Ibadan ;

vii. It was also observed that the number of serving professors have increased mainly

because of the extension of year of service to 70 years ;

viii. Members observed that only the Department of Arts and Social Science Education

responded to the request for input into review of the guidelines at the expiration of the

deadline on Monday, 17 July, 2017.

6.0 Recommendations

Based on the findings and observations above, members made the following

recommendations :

i. That the following should be clearly factored into the appointmen process of Emeritus

Professors :

a. Character,

b. Academic productivity ;

c. Ability to generate funds for the University ;

d. Active teaching until retirement ;

ii. That for a candidate to be eligible for appointment as Emeritus Professor, he/she must

have retired at the mandatory retiring age ;

iii. That there is need to re-allocate scores to teaching and supervision ;

iv. That there should be provision of enabling environment for Emeritus Professors to

function properly ;

v. That there is need for a review of the performance of the existing Emeritus Professors of

the University of Ibadan ;

vi. Members recommended that the scoring template should be numbered in the Arabic

numerals.

vii. To qualify for the award, a candidate, in addition to fulfilling the criteria must also

score at least 50% in each of i. a-d above.

viii. Find attached the copy of the reviewed guideline document.

7.0 Appreciation

The Committee expressed profound appreciation to the Deputy Vice-Chancellor (Research, Innovation and Strategic Partnerships) who on behalf of the Vice Chancellor

appointed members to serve the University in this capacity.

8.0 Attestation

1. Professor O. G. Ademowo – Convener …………………………………………

2. Professor E. O. Ogunkola – Member ………………………………………….

3. Professor A. A. Onilude – Member …………………………………………..

4. ProfessorC. O. O. Kolawole – Member ……………………………………………

5. K. K. Adeogun – Secretary ………………………………………………

(The Reviewed Copy with the changes in bold print)

UNIVERSITY OF IBADAN

GUIDELINES FOR THE APPOINTMENT OF EMERITUS PROFESSORS

PREAMBLE

The University of Ibadan appreciates the contribution of Emeritus Professors to the enrichment of the life of the University. Since the appointment is for life, it is necessary for the University to specify her expectations of the occupiers of such positions. This should encourage them to fulfil their obligations to the University.

TERMS OF ENGAGEMENT OF EMERITUS PROFESSORS

Departments are encouraged to provide comfortable office space and facilities for teaching and research for Emeritus Professors.

The Postgraduate School should provide remuneration for Emeritus Professors supervising post graduate students at the approved rates.

OBLIGATIONS OF THE UNIVERSITY TO EMERITUS PROFESSORS

Emeritus Professors will be expected to be on ground tooffer leadership in the Department/Faculty by:

· Teaching at least one postgraduate course or teaching special topics in a number of courses.

· Supervising at least one doctoral student or serving on the supervisory committee.

· Giving postgraduate seminar, preferably one in a session.

· Mentoring of younger academics.

· Attracting research grants or collaboration with colleagues nationally and internationally on funded research.

I. PROCEDURE FOR NOMINATION

a) The process should start from candidate’s department and the decision must be unanimous.

b) Each Faculty Board/Board of Institute may take nominations during the first semester of the session.

c) Each Faculty should ensure that applications fully comply with the guidelines and criteria for assessment before forwarding such applications to the Special Committee for the appointment of Emeritus Professors.

d) Nominations shall be forwarded to the Special Committee comprising representatives of Faculties and Institutes.

e) The Vice Chancellor or his delegated authority shall be the Chairman of the Committee

II. CRITERIA FOR AWARD

A. GENERAL

i. The total number of awards shall not exceed 10% of the total number of Professors in the University because: (1) the number of professors is increasing and (2) the length of years for retirement has also increased.

ii. For a candidate to be eligible for appointment as Emeritus Professor, he/she must have retired at the mandatory retiring age.

iii. Only persons who have been Professors for at least 15 years, at least 10 of which must have been spent as a Professor of this University, must be recommended for award.

iv. Appointment of Emeritus Professors shall be made biennially provided there are vacancies.

v. Criteria for appointment shall include supervision and teaching of students especially at the postgraduate level.

vi. Determination of international/learned journals and media should be done by the Faculty, in accordance with the subsisting Appointments and Promotions Guidelines for academic staff.

vii. For a candidate to be eligible for appointment as Emeritus Professor, he/she should be resident in Ibadan or its environ and should be physically present to perform his/her duties and benefits.

B. PUBLICATIONS

i. At least 20% of the candidate’s publications must have been published in

International Journals as defined by the Faculty, using the subsisting

Appointments and Promotions Guidelines for academic staff.

ii. At least 40% of the publications must have been published after the

candidate’s promotion to the grade of Professor.

C. GRANTS/BENEFITS

i. Candidates must have attracted substantial verifiable grants and benefits to the University and/or be involved in research with international collaborators that is beneficial to the University. Candidates should, therefore, support claims with documentations.

ii. Candidates must submit a programme of their future academic activities for the first five (5) years of their appointment including their strategies to attract further grants and benefits to the University.

iii. For appointability, candidates must have a minimum of 70% overall score and they will be ranked for selection purposes. They must also satisfy all the criteria.

III. SCORING TEMPLATE FOR THE APPOINTMENT OF EMERITUS PROFESSORS

PROVISION FOR THE SENATE GUIDELINE	OPERATIONALISING POINTS	% SCORE	REMARKS
1.	Requisite length of service requirement	9	4 points for the 15 years baseline 1 point for each extra year to a maximum of five years
2.	Active teaching and supervision until retirement	10	2 points for Teaching UG Students 2 points for Teaching PG Students (Master, MPhil/MPH, Ph.D. 2 points for supervising UG Students 4 points for supervision of PG Students (Master (1), MPhil (2), PhD. (4) or Medical residents
3.	1. % of single authored papers 2. % authored with students /colleagues % co-authored with other local collaborators 4. % authored with foreign collaborators 5. Local content of academic Contribution	10	2 marks for at least 5 publications, each category making a total of 10 marks.
4.	1. Academic/Administrative positions held in the University and outside of it. 2. Services to the community in the locality of the University 3. Services rendered Nationally and Internationally	10	1. Attracts 5 points 2. Attracts 3 points 3. Attracts 2 points
5.	1. % of publications in International Journals. (Not location bound). 2. % of Publications in Local Journals	6	1. 4 points for international Journals. 2. 2 points for Local Journals 1 For a minimum of 40 Publications 2 For a minimum of 20 Publications Books can be maximum of 50%
6.	1. % of publications after promotion to Professor. 2. Evidence of publication in the last three years.	10	1. 6 points (2 points for the baseline; 2 points for additional 50%; 2 points for any extra publications) 2. 4 points (2 points for 5 publications; 1 point for each additional up to a maximum of 4 points
7.	1. Grants and benefit to the candidates’, and/or the Departments/University. 2. Involvement in outstanding /quality Research	20	1. Attracts maximum 10 points 2. Attracts maximum 10 points (Patents copyright, awards and others)
8.	1. Relevance of the five-year proposal submitted by the candidate. 2. Viability of the proposal. 3. Potential impact of the proposal.	15	1. Attracts 5 Points 2. Attracts 5 Points 3. Attracts 5 Points
9.	Ability to work with others –accessibility and interpersonal relationship	10

GUIDELINES FOR WRITING CURRICULUM VITAE TO AID ASSESSMENT OF EMERITUS PROFESSORS

I. (a) Name: Surname first, and please underline the surname

(b) Date of Birth: Day, Month, Year eg. (09 March, 2015)

(d) Faculty

II. (a) First Academic Appointment at Ibadan:

(b) Date of Promotion/Appointment to the rank of Professor:

(d) Number of years spent in University Service

(e) Number of years on Leave of Absence

III. University Education (with dates)

IV. Academic Qualification (with dates)

V. Professional Qualifications and Diplomas (with dates)

VI. Scholarships, Fellowships and Prizes (with dates) in respect of undergraduate and

postgraduate work only

VII. Honours, Distinctions and Membership of Learned Societies

(a). National

(b). International

VIII. Details of teaching experience at University Level

(a). Teaching of undergraduate students

(b). Supervision of undergraduate students

(c). Teaching of postgraduate students (Master, MPhil, and PhD)

(d). Supervision of postgraduate students (Master, MPhil., M.P.H. MD and PhD)

IX. DETAILS OF ADMINISTRATIVE EXPERIENCE

X. DETAILS OF COMMUNITY SERVICE

(a) Locality of the University

(b) National

THE FOLLOWING SECTION SHALL CONSTITUTE A SEPARATE ATTACHMENT TO THE CURRICULUM VITAE

XI. RESEARCH OUTPUT

(a). Completed

(b). In progress

(c). Dissertation and Thesis

XII. PUBLICATIONS

(a). Books Already published

(b). Chapter in Books already published

(c). Articles that have already appeared in Refereed Conference Proceedings

(d). Patents

(e). Articles that have already appeared in Learned Journals

(f). Books, chapters in Books and articles already accepted for publication.

(g). Technical reports and monographs.

IMPORTANT NOTES:

(i) Journal articles should be reported as follows:

Author (Surname, Initials); Year in Bracket; Title, Journal in italics. Volume in bold, Pages.

State the country of origin/location of

(ii) Provide the following information along with list of publications.

(a). Number of single authored articles

(b). Number of articles co-authored with students/colleagues at the time of publications

(c). Number of articles co-authored with other local collaborators

(d). Number of articles co-authored with foreign collaborators

(e). Asterisk the publications after promotion to Professorship

XIII. MAJOR CONFERENCES ATTENDED IN THE LAST FIVE YEARS PRIOR TO RETIREMENT

XIV. GRANTS ATTRACTED TO THE UNIVERSITY (PROVIDE TITLE, AMOUNT AND DATES)

XV. OTHER BENEFITS TO THE INSTITUTION WITH DATES (e.g. buildings, equipment etc.)

XVI. 5-YEAR PROPOSED PLAN BY THE CANDIDATE

1. Professor O. G. Ademowo – Convener …………………………………………

2. Professor E. O. Ogunkola – Member ………………………………………….

3. Professor A. A. Onilude – Member …………………………………………..

4. ProfessorC. O. O. Kolawole – Member ……………………………………………

5. K. K. Adeogun – Secretary ………………………………………………

Copy of the Existing Guidlines

UNIVERSITY OF IBADAN

GUIDELINES FOR EVALUATING THE CONTRIBUTIONS OF
EMERITUS PROFESSORS

Preamble

Departments are encouraged to provide comfortable office space and facilities for teaching and research for Emeritus Professors

The Postgraduate School should provide remuneration for Emeritus Professors supervising post graduate students at the approved rates.

GUIDELINES

Emeritus Professors will be expected to offer leadership in the Department/Faculty by:

· Teaching at least one postgraduate course or teaching special topics in a number of courses.

· Supervising at least one doctoral student or serving on the supervisory committee.

· Giving postgraduate seminar, preferably one in a session.

· Mentoring of younger academics.

· Attracting research grants or collaborating with colleagues nationally and internationally on funded research.

AMENDED GUIDELINES FOR THE APPOINTMENT OF EMERITUS PROFESSORS

I. PROCEDURE FOR NOMINATION

a) Each Faculty Board/Board of Institute may take nominations during the first semester of the session.

b) Each Faculty should ensure that applications fully comply with the guidelines and criteria for assessment before forwarding such applications to the Special Committee for the appointment of Emeritus Professors.

c) Nominations shall be forwarded to the Special Committee comprising of representative of Professorial rank from each Faculty/Institute.

d) The Vice Chancellor shall be the Chairman of the Committee.

II. CRITERIA FOR AWARD

A. GENERAL

i) The total number of awards should not exceed 15% of the total number of Professors in the University.

ii) The candidate recommended for award must have attained the statutory retiring age.

iii) To be eligible for an award, the candidate must have left the service of the University.

iv) Only persons who have been Professors for at least 15 years, at least 10 of which must have been spent as a Professor of this University, must be recommended for award.

v) Appointment of Emeritus Professors shall be made biennially provided there are vacancies.

vi) Criteria for appointment shall include supervision and teaching of students especially postgraduate students.

vii) Determination of international/learned journals and media should be done by the Faculty, in accordance with the subsisting Appointments and Promotions Guidelines for academic staff.

B. PUBLICATIONS

i) At least 20% of all publications must have published in International Journals as defined by the Faculty, using the subsisting Appointments and Promotions Guidelines for academic staff.

ii) At least 40% of the publications must have been published after the candidate’s promotion to the grade of Professor.

C. GRANTS/BENEFITS

i) Candidates must have attracted substantial verifiable grants and benefits to the University and/or be involved in research with international collaborators. Candidates should, therefore, support claims with documentations.

ii) Candidates must submit a programme of their future academic activities for the first 5 years of their appointment including their strategies to attract further grants to the University.

iii) For appointability, candidates must have a minimum of 70% overall score and they will be ranked for selection purposes. They must also satisfy all the criteria.

III. SCORING TEMPLATE FOR THE APPOINTMENT OF EMERITUS PROFESSORS

PROVISION FOR THE SENATE GUIDELINE	OPERATIONALISING POINTS	% SCORE	REMARKS
A(v)	Requisite length of service requirement	9	4 points for the 15years baseline 1 point for each extra year to a maximum of five years
A(vi)	Teaching and supervising of students	15	2 points for Teaching UG Students 4 points for Teaching PG Students (Master, MPhil/MPH, Ph.D. 2 points for supervising UG Students 7 points for supervision of PG Students (Master (1), MPhil/MPH (2), PhD. (4) or Medical residents
A(vii)	1. % of single authored papers 2.% authored with students /colleagues % co-authored with other local collaborators 4.% authored with foreign collaborators 5. Local content of academic contribution.	10	2½ marks for at least 5 publications, each category making a total of 10marks.
A (viii)	1. Academic/Administrative positions held in the University and outside of it. 2. Services to the community in the locality of the University 3. Services rendered Nationally and Internationally	10	1. Attracts 5 points 2. Attracts 3 points 3. Attracts 2 points
A(ix)	1. % of publications in International Journals. (Not location bound). 2. % of Publications in Local Journals	6	1. 4 points for international Journals. 2. 2 points for Local Journals 1. For a minimum of 40 Publications 2. For a minimum of 20 Publications Books can be maximum of 50%
A(x)	1. % of publications after promotion to Professor. 2. Evidence of publication in the last three years.	10	1. 6 points (2 points for the baseline; 2 points for additional 50%; 2 points for any extra publications) 2. 4 points (2 points for 5 publications; 1 point for each additional up to a maximum of 4 points
C(i)	1. Grants and benefit to the candidates’, and/or the Departments/University. 2. Involvement in outstanding /quality Research	25	1. Attracts maximum 15points 2. Attracts maximum 10 points (Patents copyright, awards and others)
C(ii)	1. Relevance of the five-year proposal submitted by the candidate. 2. Viability of the proposal. 3. Potential impact of the proposal.	15	5 Points for each criteria

GUIDELINES IN WRITING CURRICULUM VITAE TO AID ASSESSMENT OF

EMERITUS PROFESSORS

I. (a) Name: Surname first and please underline the surname

(b) Date of Birth: Day, Month, Year eg. (09 March, 2015)

(d) Faculty

II. (a) First Academic Appointment at Ibadan:

(b) Date of Promotion/Appointment to the rank of Professor:

(d) Number of years spent in University Service

(e) Number of years on Leave of Absence

III. University Education (with dates)

IV. Academic Qualification (with dates)

V. Professional Qualifications and Diplomas (with dates)

VI. Scholarships, Fellowships and Prizes (with dates) in respect of undergraduate and

postgraduate work only.

VII. Honours, Distinctions and Membership of Learned Societies

(a) National

(b) International

VIII. Details of teaching experience at University Level

(a) Teaching of undergraduate students

(b) Supervision of undergraduate students

(d) Supervision of postgraduate students (Master, MPhil., M.P.H. MD and PhD)

IX. DETAILS OF ADMINISTRATIVE EXPERIENCE

X. DETAILS OF COMMUNITY SERVICE

(a) Locality of the University

(b) National

THE FOLLOWING SECTION SHOULD CONSTITUTE A SEPARATE ATTACHMENT TO THE CURRICULUM VITAE

XI. RESEARCH OUTPUT

a) Completed

b) In progress

c) Dissertation and Thesis

XII. PUBLICATIONS

(a) Books Already published

(b) Chapter in Books already published

(d) Patents

(e) Articles that have already appeared in Learned Journals

(f) Books, chapters in Books and articles already accepted for publication.

(g) Technical reports and monographs.

IMPORTANT NOTES:

(i) Journal articles should b e reported as follows:

Author (Surname, Initials); Year in Bracket; Title, Journal in italics. Volume in bold,

Pages. State the country of origin/location of

(ii) Provide the following information along with list of publications.

(a) Number of single authored articles

(b) Number of articles co-authored with students/colleagues at the time of publications

(d) of articles co-authored with foreign collaborators

(e) Asterisk the publications after promotion to Professorship

XIII. MAJOR CONFERENCES ATTENDED IN THE LAST FIVE YEARS PRIOR RETIREMENT

XIV. GRANTS ATTRACTED TO THE UNIVERSITY (PROVIDE TITLE, AMOUNT AND DATES)

XV. OTHER BENEFITS TO THE INSTITUTION WITH DATES (e.g. buildings, equipment etc.)

XVI. 5-YEAR PROPOSED PLAN BY THE CANDIDATE

Appendix I a

UNIVERSITY OF IBADAN

AD-HOC COMMITTEE ON THE REVIEW OF THE GUIDELINES FOR THE APPOINTMENT OF EMERITUS PROFESSOR

Minutes of Meeting

The inaugural meeting of theAd-hoc Committee on the Review of the Guidelines for the Appointment of Emeritus Professor was held on Tuesday, 04 July, 2017 at 11. 00 a. m. in the Senate Chamber.

001/17: Membership:

Professor O. G. Ademowo (Dean of Basic Medical Sciences) - Convener

Professor A. A. Onilude (Dean of Science) - Member

Professor E. O. Ogunkola (Dept. of Economics) - Member

Professor C. O. O. Kolawole (Head, Dept. of Arts & Social Science Education) - Member

K. K. Adeogun -AR (DVCO RI&SP) - Secretary

002/17: Opening:

The Convener,Professor O. G. Ademowo welcomed members to the meeting. He gave the background that gave rise to the current review exercise.He stated that the existing guidelines lacked some necessary details that needed to be included.

003/17: Substantive Agenda:

Review of the Guidelines for the Appointment of Emeritus Professor

Members went through the guidelines together and decided on issues such as mentoring and loyalty to the system, candidate’s productivity in terms of the ability to attract grants to the University and spelling out the functions of an Emeritus Professor in clear terms. Members also decided that it was necessary to provide enabling platform to be able to harvest and challenge them to be more effective. The Committee agreed that it would be necessary to review the performance of the existing Emeritus Professors of the University.

At this juncture, members agreed that there must be input from all departments. To this end, it was agreed upon that a letter should be forwarded to Faculties and Institutes in the University to intimate them with the review process and to request for their inputs and those of the departments under them. The Committee therefore decided to forward a memo in line with the following:

i. Character of the applicant;

ii. Academic productivity;

iii. Relationship with colleagues while in service;

iv. Ability to generate funds for the University;

v. Active teaching while in service.

004/17: Adjournment:

The meeting adjourned after a motion moved by Professor E. O. Ogunkola and seconded by Professor A. A. Onilude. The meeting ended at 12.25 p. m.

………………………….. …………………………………

Secretary Chairman

Appendix I b

UNIVERSITY OF IBADAN

AD-HOC COMMITTEE ON THE REVIEW OF THE GUIDELINES FOR THE APPOINTMENT OF EMERITUS PROFESSOR

Minutes of Meeting

The meeting of the Ad-hoc Committee on the Review of the Guidelines for the Appointment of Emeritus Professor was held on Wednesday, 02 August, 2017 at 11. 00 a. m. in the Senate Chamber.

005/17: Membership:

Professor O. G. Ademowo (Dean of Basic Medical Sciences) - Convener

Professor A. A. Onilude (Dean of Science) - Member

Professor E. O. Ogunkola (Dept. of Economics) - Member

Professor C. O. O. Kolawole (Head, Dept. of Arts & Social Science Education) - Member

K. K. Adeogun -AR (DVCO RISP) - Secretary

006/17: Opening:

The Convener welcomed members to the meeting. He thanked them for their valuable contributions at the last meeting and emphasised the need to capture every detail that the existing guidelines did not contain.

007/17: Substantive Agenda:

Consideration of Submissions for Input from Faculties/Institutes/Department

Members observed that but for a single department (Department of Arts and Social Science

Education,) Faculties and Institutes as well as their departments and units did not respond to

the call for input into the review at the expiration of the deadline on Monday, 17 July, 2017

and thereafter.

Members considered the single submission and continue with the review of the guidelines for the Appointment of Emeritus Professor. resolved that that the second and third criteria (ii): ‘The candidate recommended for award must have attained the statutory retiring age’ and (iii): ‘To be eligible for an award the candidate must have left the service of the University for the appointment’ should be merged. Members requested the Secretary to put together, the observations and recommendations as discussed at both the present and previous meetings. Thereafter, members would peruse and effect necessary corrections.

008/17: Adjournment:

Following a motion from Professor C. O. O. Kolawole and seconded by Professor E. O. Ogunkola, the meeting adjourned at 12.15 p. m.

………………………….. …………………………………

Secretary Chairman

Appendix II

UNIVERSITY OF IBADAN

AD-HOC COMMITTEE ON THE REVIEW OF EXISTING GUIDELINES FOR APPOINTMENT OF EMERITUS PROFESSOR

INTERNAL MEMORANDUM

FROM: Secretary TO: See Distribution Below

REF :DVC(RISP)-VC-2017/05-Com-7 DATE : 04/07/2017

REVIEW OF EXISTING GUIDELINES FOR APPOINTMENT OF EMERITUS PROFESSOR

Consequent upon the decision of Senate on Tuesday, 02 May, 2017 that machinerybe set in motion to review the existing guidelines for the appointment of Emeritus Professor, the Deputy Vice-Chancellor (Research, Innovation and Strategic Partnerships) decided to set up the above-named committee to carry out the assignment.

At its meeting on Tuesday, 04 July, 2017, members of the Committee agreed to circulate the document to Faculties for onwards circulation to Departments for the input of Deans/Directors of Institutes and Heads of Department/Units.

Faculties/Institutes should kindly assist in circulating (the attached) to departments/units under them, collect and forward to the Office of the Deputy Vice-Chancellor (RI&SP) on or by close of work on Friday, 14 July, 2017.

Thank you for the anticipated cooperation.

K. K. Adeogun

DISTRIBUTION

Deans of Faculties

Directors of Institutes